AP - Receive and match vendor invoice to AP bill in system and assign to expense manager for approval, reconcile open AP items in system, review vendor statements, obtain COI from subcontractors, complete construction lien releases, set up new vendors, create expense purchase orders, reconcile credit card statements, monitor AP approvals to ensure timely processing of payments and manage credit card website by adding projects, tasks, GL accounts and subaccounts.
Payroll - Review timecard approvals and prepare bi-weekly payroll for Supervisor review. Run daily, weekly and monthly reports for management. Create payroll journal entry for supervisor review.
Assist in month-end closing processes including payroll related journal entries for supervisor review and approval.
Reconcile credit card accounts, research and resolve discrepancies.
Manage company vehicles including check in/out vehicles.
Sort, stamp, and distribute mail. Record daily postage used.
Answer phones and greet visitors.
Backup for AR.
All other duties assigned by supervisor.
2+ years experience preferred.
Proficient in computers including Microsoft Office and Google applications.
Strong communication skills, both written and verbal.
Ability to work well with teams and independently.
Professional appearance with ability to work in a fast paced environment and meet deadlines.
Bilingual in Spanish and English preferred but not required.
High School degree required.