Office Admin / Front Desk
 

JOB SUMMARY 

We are seeking a self-motivated, organized individual for an Accounting Clerk/Office Administrator position.  This position will perform AR/AP duties and is the point of contact for visitors and customers coming to the farm and/or calling the office.  The person will manage vehicle inventory, insurance, office and travel expenses. The position requires good communication and organizational skills.
 

KEY RESPONSIBILITIES & ACCOUNTABILITIES 

• AP - Receive and match vendor invoice to AP bill in system and assign to expense manager for approval, reconcile open AP items in system, review vendor statements,  obtain COI from subcontractors, complete construction lien releases, set up new vendors and create expense purchase orders

• AR - Invoicing, prepay customer setup, process customer credit card payments, send out credit inquiries, email missing invoices, apply customer payments, run and save lockbox and credit card reports daily

• Assist in month-end closing processes including balancing postage and updating collection activity reports

• Manage company vehicles including check in/out vehicles, sunpass, insurance, registrations and titles

• Scan and upload vehicle folders to Google drive

• Answer phones and greet visitors

• Sort, stamp, and distribute mail.  Record daily postage used

• Maintain office supply inventory and order supplies as needed

• All other duties assigned by supervisor

 

QUALIFICATIONS 

• Proficient in computers including Microsoft Office and Google applications

• Good communication skills, both written and verbal

• Ability to work well with teams and independently

• Professional appearance with ability to work in a fast paced environment and meet deadlines

• Strong organizational skills with the ability to prioritize and multitask

• High School degree required

 

REQUIRED LICENSES / HOURS OF WORK 

Regular hours are Monday through Friday, 8am to 5pm.

 

NOTICE 

CHERRYLAKE, INC. RESERVES THE RIGHT TO CHANGE THE JOB DESCRIPTION AND/OR REQUIRE ADDITIONAL DUTIES AT ITS DISCRETION.

DFWP, E-Verify & EOE