Current Openings >> Purchasing Administrator - Central Inventory

Purchasing Administrator - Central Inventory

Description

Purchasing Administrator - Central Inventory

COMPANY OVERVIEW

Located in Groveland Florida, Cherrylake is one of the largest ornamental production and landscape companies in the Southeast. The company is vertically integrated - producing trees, palms and shrubs on over 1,500 acres of farmland, and providing commercial landscape contracting and landscape maintenance services throughout the region.

Cherrylake is a subsidiary of IMG Enterprises, a 100 million dollar Florida agri-business with diversified operations in citrus, ornamental landscape, ecosystem restoration and real estate. Ranked the 27th Largest Privately Owned Company in Central Florida (OBJ 2020), and one of Central Florida’s Best Places to Work (OBJ 2019), IMG Enterprises is committed to building sustainable and innovative businesses that contribute to the health and wellbeing of people, nature and society.

Some of the company highlights are:

• Stability and financial strength: IMG Enterprises diversification and professional management ensure stability, resilience and the capital resources for sustainable growth.
• Family ownership: Two generations of family ownership and leadership ensure the commitment of the company to its core values and founding principles.
• Purpose driven culture: We start with WHY. Our purpose guides our actions and shapes our culture. We promote personal development and career growth by encouraging work-life integration, continuous learning and improvement, and a supportive environment for taking risks, being creative and exploring each individuals’ potential.
• Entrepreneurial Spirit: Founded by entrepreneurs we are driven to innovate, continuously improve and find a better way.
• Sustainable connection with the environment: Our products and services come from the land and contribute back to our environment.

JOB SUMMARY

The Purchasing Administrator is responsible for administering purchase orders against order requests from assigned company departments to support operations. Collects, records, and processes purchase order information in ERP system, ensures accurate coding to expense allocations and projects, and reconciles purchase orders against invoices. Updates and maintains computerized records in support of overall supply chain activities. Issues purchase orders directly to vendors for select assigned product groups for the purpose of replenishing stock or for project site deliveries where prices and vendors are pre-established. The purchasing administrator will ensure that the purchase order processes and procedures are followed according to company policy.

KEY RESPONSIBILITIES

• Work closely with Project Managers, Department Leaders, and various company personnel to provide purchase order numbers for their requests prior to or at the time of purchases being initiated
• Prepare purchase orders against quotes, order confirmations, and invoices
• Perform detailed data entry when creating purchase orders ensuring expenses are coded accurately to client and company projects for proper expense allocation
• Review and process vendor invoices against purchase orders in a timely manner while maintaining accuracy
• Regular and routine follow up on status of open orders and reviewing of open order reports
• Preform receiving of assigned purchase orders for completed purchases within required timeframe and in accordance with company procedure
• Contact vendors regarding invoice discrepancies, returns, and credits
• Prepare and provide reports as required in support of supply chain and department requirements
• Review, enter, compile, analyze, and control the accuracy of purchasing transaction data to update and maintain computerized records in support of overall supply chain activities
• For a limited group of assigned products: Prepares bid specifications, receives bids and makes purchases of goods or services where the financial impact is limited.
• Requisition, order or report on assigned items that have become depleted or are at inventory order points.
• Assist in maintaining business partnership with suppliers.
• Assist to identify unit costs, place or expedite orders, or perform other related administrative operations.
• Other administrative or central inventory duties as directed by the Manager.

QUALIFICATIONS

• Minimum of 2 years experience in purchasing, accounting, office administration, or data entry
• Experience with ERP Systems Required
• Strong attention to detail
• Strong organizational skills with the ability to prioritize tasks in a dynamic environment
• Basic understanding of Purchasing or Accounting processes preferred
• Good communication skills, both written and verbal
• Good customer service skills with a positive attitude
• Ability to perform numerical operations such as counting, adding and subtracting
• Bilingual in English and Spanish preferred but not required
• Minimum of 1 year applied experience in purchasing, accounting, or office administration
• High School Diploma or GED equivalent.
• Valid Driver’s License Class E and Clean MVR record

HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday, 40+ hours per week. Occasional evening and weekend work may be required as job duties demand.

This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

NOTICE

CHERRYLAKE, INC. RESERVES THE RIGHT TO CHANGE THE JOB DESCRIPTION AND/OR REQUIRE ADDITIONAL DUTIES AT ITS DISCRETION.

DFWP, EOE & E-VERIFY